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Starting preschools and after-school recreation centres

For those who want to start a independent preschool or private educational care. Here you will find information on the guidelines you need to follow and how to apply for approval and notify your start-up.

Guidelines for independent pre-schools

Here is information that describes the procedures that apply in Sandviken municipality for independent preschools for approval, supervision and grant-related issues.

Guidelines for independent preschools in Sandviken municipality (in Swedish)

Application to start a private pre-school

If you want to start an independent preschool or become the principal of an existing preschool, you must submit an application for approval, a budget template and the necessary attachments to the knowledge administration in order to be entitled to start.

Read about Sandviken municipality's guidelines for independent preschools before you apply to start an independent preschool.

Notification of premises for a new private preschool

If you are starting a private preschool, you must also notify the Västra Gästriklands samhällsbyggnadsförvaltning of the premises - notification of premises for schools, preschools or after-school care centers (in Swedish).


Running a private nursery school

Change in ownership and management assessment

If you have been approved to run a preschool or private educational care in Sandviken municipality, you are required by law to report changes in the ownership and management circle.

The notification must be submitted to the knowledge administration no later than one month after the change has taken place. According to Chapter 2. 5 § and Chapter 25 § 10 of the Education Act, requirements are set for insight, suitability and financial conditions for individuals to conduct activities. According to this provision, the group that can be considered to have a significant influence over the activity at the principal/owner must collectively be considered to have insight into the regulations that apply to the activity and the financial conditions to run the activity.

Each person included in the circle of significant influence must also meet requirements for personal suitability. These requirements must be continuously fulfilled by the independent principal.

Information from other authorities

When assessing financial conditions and assessing ownership and management, we can obtain information from, among others, the Swedish Police Authority, the Swedish Companies Registration Office, the Swedish Enforcement Authority, the Swedish Tax Agency and companies offering credit information.

Documentation to be attached to the application for approval and when changing existing activities.

  • Criminal record for work in schools or preschools
  • Criminal record for work in insurance distribution
  • Balance sheet (to be signed by the person in charge)
  • Profit and loss report (to be signed by the responsible person)
  • Audit report (to be signed by the responsible person)
  • Annual minutes

More information can be found in the municipality's guidelines for independent preschools (see section 1.2) (in Swedish).

Supervision of independent preschools and private educational services

Supervision in operations

Sandviken municipality, through the knowledge administration, is the supervisory authority for independent preschools and individual educational care that the municipality has approved. Supervision is an independent review to check whether the operation meets the requirements set by laws and other regulations.

We carry out regular supervision of independent operations in accordance with the Education Act (Chapter 26, section 4, 6-18). Supervision visits take place every two years (even years) or on occasion. Among other things, the supervision shall check that the rules and laws that apply to the operation are followed and check the quality of the operation. Supervision applies to both the principal level and the activity level.

We have the right to inspect the activity on site, which can also be done unannounced. This means that we must be allowed to enter the premises that the inspection requires. The business being inspected is obliged to provide information and hand over any documents and other material requested.

Regular inspections

Before each new year, a plan for the inspection is made and information is sent to the principal and school manager of the independent school. The inspection visit is carried out when regular activities are ongoing and the knowledge administration notifies the principal in good time before it is time for the inspection of the activity in question.

Before the regular inspection, the principal and the head of the independent school must send in these documents.

  • Balance sheet report
  • Performance report
  • Audit report
  • Quality report
  • Work plan
  • Checklist
  • Equal treatment plan/procedures against offensive treatment and associated cases from the last inspection.

Prior to an inspection visit, the principal receives a template of questions and a request to inspect current documents from the individual organization. For example, systematic quality work, procedures, operational plans, information material, evaluations and other written material for review.

As part of the regular supervision, the Knowledge Administration also conducts an ownership and management assessment of the owner and management of the organization.

Read more about ownership and management review (in Swedish)

Intervention by the municipality during supervision

There are various forms of intervention that we can take during supervision. The form used is determined by the type of deficiencies involved and the measures that need to be taken by the principal.

Waiver of intervention

The municipality may refrain from intervening in three cases.

  1. If the violation is minor
  2. If the principal takes immediate corrective action
  3. If there are otherwise, given the circumstances, special reasons against intervention (Chapter 26, Section 12, Education Act 2010:800).


A remark can be given to the principal for less serious deficiencies in the activities. It may concern something that is easy to remedy, such as posting information on the organization's website (Chapter 26, Section 11, Education Act 2010:800).

An injunction

If the inspection shows that there are deficiencies in the activity, the municipality must order the principal to rectify the deficiencies. A decision on an order must state what needs to be rectified and why (Chapter 26, Section 10 of the Education Act 2010:800).

Order with a fine

An order under paragraph 3 may be accompanied by a penalty payment. Such an order can be appealed (Chapter 26, Section 27, Education Act 2010:800).


We can revoke the approval of the principal or a decision on entitlement to a grant (Chapter 26, sections 13-16 of the Education Act 2010:800).

If the decision cannot be awaited with regard to the children's health or safety or similar reasons, we may decide on a temporary ban on all or part of the activity (Chapter 26, Section 18, Education Act 2010:800).

Application for an increase in the number of children

If you are applying for the coming academic year starting in August, the application must be received by the knowledge administration no later than February 10, so that the knowledge committee can make a decision in April.

Should you need to apply for an increase in the number of children during the academic year, the application must be received by the knowledge administration before the 10th of the month to be processed at the next board (e.g. if the application is received on September 10, the board will make a decision in October). This applies from August to February. So no applications are processed April-July.


If you have questions that are not answered in the information on this page, please contact Medborgarservice on 026-24 00 00 or

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